Social media archiving for Kentucky counties, cities & agencies

Kentucky: respond promptly — and within 5 business days.

Every comment, reply, reaction and post your agency touches could be a public record under the Kentucky Open Records Act. Brolly keeps the record ready before the request arrives.

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CountiesCitiesSchool districtsUtility districts
The Louisville skyline lit at night across the Ohio River
Louisville, Kentucky
The Deadline

A request lands Monday morning.
What happens next?

Manual methods like screenshots miss metadata, timestamps, edits and deletions — and scrambling to pull posts from multiple platforms manually is not a process that fits inside a 5-business-day window.

1Request inA citizen asks for every post and comment about a recent decision — including anything deleted.
2ScopingWhich accounts? Which platforms? Which date range? The inventory alone takes a day.
3SearchingManual trawling across Facebook, X and Instagram begins.
4ReviewingScreenshots have no metadata. Platform exports miss comments. Gaps appear.
5DueThe statutory window closes. Silence or indefinite delay is itself a violation.
That's 5 business days. Not "when we get around to it." With Brolly, the searching and compiling become one afternoon.
The Law

Why compliance matters in Kentucky.

Social media content created or received in the course of official business can be a public record in Kentucky. Here is what defines your obligation:

Statute

Kentucky Open Records Act

KRS 61.870 et seq. — defines public records broadly, extending to posts, comments, replies, reactions, edits, deletions, and shared images or videos created or received in the course of official business.

Determine within 5 business days whether to comply and notify the requester.

Oversight

Kentucky Attorney General (open records appeals)

Kentucky Attorney General (open records appeals) provides guidance on public access in Kentucky and is where records disputes surface first — meaning your records practices can be scrutinized without a lawsuit ever being filed.

Transparency

Kentucky Open Meetings Act

KRS 61.805 et seq. demands openness and accountability in government. Because public discussion now happens in comment threads, a defensible social media archive is part of demonstrating open-meetings compliance too.

Scope

What you must be able to produce

Everything below, with metadata and timestamps intact — including content edited or deleted after posting:

PostsComments & repliesReactions✎ Edits🗑 DeletionsImages & videoDirect messages

Manual methods vs. Brolly

What your agency needs
Screenshots & exports
Brolly
Capture comments & replies as they happen
Only what staff remember to save
Automatic, every channel, 24/7
Preserve edits & deletions
Gone before anyone notices
Full version history retained
Metadata, timestamps & checksums
Stripped by screenshots
Complete chain of custody
Respond inside the statutory window
Days of cross-platform scrambling
Saved search → export in minutes
Defensible in court or under audit
Unverifiable provenance
Immutable records + audit logs
See It In Action

The record is already there.

“A delight to use,” says one verified G2 review — this is the screen your records officer gets: search the archive, open the record, step through every captured version, and export.

One post, start to finish

One official update. Its captured history beside it.

This is how simple it is in Brolly: the original post, its edited versions and the surrounding public comments, reviewed together. Shown with fictional demonstration data.

01
Your agency publishes

A connected official account posts an emergency update as the situation develops.

02
The post is edited

Opening time and access details change — each captured version is retained with its timestamp.

03
A request arrives

Your team searches, reviews the chronology and exports it — checksums, audit logs and chain of custody attached.

Brolly Archive

Archive feed

Captured posts and conversations from connected accounts

All networksAll accountsAll dates12 captured posts
4281.2k
86244.1k
Edited
61122.8k
Post Inspector
3 versions
Storm shelter update: The community center opens at 8 p.m. 6 p.m. tonight. Bring ID and essential medication. Accessible entrance on Cedar Street.
♡ 86　◯ 24　◉ 4.1k　◉ 6.7k
Demonstration export prepared

Access control & audit logs

Clerks, counsel and records officers each get the access they need — and every export is logged.

Images, video & links

Media and link previews are captured with the post, so the record shows what residents actually saw.

Structured exports

PDF, CSV, HTML or JSON with timestamps and checksums attached — ready for a requester or counsel.

Built For

Every Kentucky public body.

A Kentucky county courthouse with clock tower

Counties

Sheriff's offices, clerks, mayors, highway departments, election commissions — every official account, one archive.

  • County-wide multi-account capture
  • PRRC-ready export workflows
  • Retention aligned to county schedules
A fire engine in a city fire station

Cities & Municipalities

From metro communications teams to a single town clerk running two Facebook pages — sized and priced accordingly.

  • Police, fire, parks, utilities covered
  • Emergency-communication preservation
  • Setup in minutes
A utility crew restoring service from a bucket truck

Public Agencies

School districts, utility districts, transit authorities, housing authorities and boards — all subject to the Kentucky Open Records Act.

  • Board & superintendent accounts
  • Public comment threads on record
  • Request-ready exports on demand
The Reference Layer

Asked by clerks, PRRCs and county attorneys.

Plain-English answers with statutory citations — the details your counsel will ask about. General information, not legal advice.

Are Kentucky government social media posts public records?
Content created or received by a Kentucky public agency in connection with official business may qualify as a public record under the Kentucky Open Records Act, whether it appears in email, a document or a social media platform. Content and context matter, and statutory exceptions may apply, so agencies should follow their records policies and obtain legal guidance for specific requests.
What does the 5-business-day rule require?
Determine within 5 business days whether to comply and notify the requester. Silence or indefinite delay invites disputes, so agencies should confirm current procedures with legal counsel and be ready to produce.
Do citizen comments on our official pages count?
Generally, records received in the course of official business fall within scope — which can include comments and replies on official accounts, even ones citizens later delete. That's why capture must happen in real time.
We already take screenshots. Isn't that enough?
Screenshots miss metadata, timestamps, edit history and deletions — and can't prove they haven't been altered. Brolly's records carry digital checksums and chain-of-custody logs designed to survive legal scrutiny.
Who in our organization uses Brolly?
Typically your Official custodian, clerk or records staff handle search and export; communications teams use capture and moderation day-to-day; agency attorneys pull audit logs when litigation or records disputes arise.
How quickly can a Kentucky agency get started?
Minutes: connect your accounts, confirm retention settings, and capture begins immediately. There's a free trial, and pricing scales from single-clerk towns to county-wide deployments.

Primary source: Kentucky Attorney General (open records appeals) · KRS 61.870 et seq.

Trusted by government

Compliance made easy.
Insights made actionable.
Communities made safer.
That’s Brolly.

Purpose-built for government. Trusted by teams that protect and serve.

5.0 out of 5 starsRated on G2 by verified users
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“Brolly: The total package for documentation and archiving.”

Brolly is a vital tool for our organization and is the total package for documentation and archiving needs.

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Trust

Security your procurement team can sign off on.

Brolly is ISO/IEC 27001:2022 certified and CSA STAR registered, with controls aligned to NIST SP 800-53. Records are encrypted in transit and at rest, stored immutably, and covered by complete audit trails.

Visit the Trust & Security Center
ISO/IEC 27001:2022Certified information security management system.
CSA STAR registeredListed on the Cloud Security Alliance STAR registry.
NIST SP 800-53 alignedControls aligned for public-sector security review.
Encrypted everywhereAES-256 at rest, TLS 1.2+ in transit.
99.9% uptime SLAAvailability commitment in the service agreement.
MFA & role-based accessAccess scoped to your team, with complete audit trails.

Explore more US public records guides

State-by-state guidance on social media archiving laws for government agencies.

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See how easy Public-records compliance can be.

Every day your public sector organization communicates on social media, you're creating public records. Are you confident you could produce them tomorrow?

Comply with Kentucky Open Records Act requirements Protect against reputational & legal risk Deliver faster, more efficient public service

A 20-minute walkthrough of Brolly — no obligation. Setup takes minutes.

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Consultation is free, no commitment — records officers welcome.